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Drayton , North Dakota
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August 2013 Page 4 of Vol. 6 No. la Parents Notes www.drayton.k12.nd.us Phone (701)454-3324 Fax: (701)454-3485 FORMAL GRIEVANCE PROCEDURE: A formal harassment or discrimination complaint shall be filed using the following procedure: 1) Filing a complaint: a) A victim or witness of alleged harassment or discrimination may file a formal complaint either orally or in writing to the principal, school counselor, the Superintendent, or the Title IX coordinator. !f any of these individuals is the subject of the complaint, it should be filed with an alternate source. Harassment / discrimination complaints about the Superintendent shall be filed with the Board President. b) Upon receipt of the complaint, the recipient shall document the date, time, and nature of the complaint and shall request the complainant's signature on this document. c) The recipient of the complaint shall notify the District's insurance carrier that a harassment or discrimination complaint has been filed. d) Within five school days of receiving the complaint or as soon as practical, the recipient of the complaint shall issue a notice to the complainant and the accused that a complaint has been filed. 2) Investigation Process: a) The recipient of the complaint shall confer with the Superintendent (or Board President if the Superintendent is the subject of the complaint) about who will be best suited to investigate the complaint. The investigation may be conducted by school personnel or a third party designated by the District. b) Before the investigation commences, the investigator in coordination with the Superintendent (or Board President if the Superintendent is the subject of the complaint) shall determine if interim measures must be taken to prevent harassment / discrimination during the course of the investigation and whether law enforcement or other applicable officials should be notified. c) The investigation shall consist of interviews with the complainant, the accused, and any others who may have witnessed or otherwise have knowledge of the circumstances giving rise to the alleged complaint and may involve gathering and review of information relevant to the complaint. Witnesses shall be instructed not to discuss this matter with others. At no time during the investigation shall the complainant be required to meet with the accused to discuss the complaint ........ d) The investigator shall complete his / her .... irvestigation witlir fteer (1'5) calendar days or as soon as practical. e) Any deviation from the investigation procedure should be documented with an explanation. Reasons for delays in the investigation also should be documented. 3) Investigation Report: a) After the investigator has completed the investigation, he / she shall complete a written report containing a determination of whether allegations were substantiated, whether the discrimination / harassment policy was violated, and recommendations for corrective action, if any. These determinations shall be made on a case- by-case basis and based on, but not limited to, the following criteria. i. Whether evidence suggests a pattern of conduct supporting or disproving the allegations of harassment or discrimination; ii. Whether behavior meets the definition of harassment, sexual harassment, and / or discrimination as defined in board policy; iii. Ages of the parties involved; iv. Relationship between the parties involved; v. Severity of the conduct; vi. How often the conduct occurred, if applicable; and vii. How the District resolved similar complaints, if any, in the past. b) The investigator shall submit his / her report to the Superintendent (or Board President if the Superintendent is the subject of the complaint). This individual shall review the report, determine if recommendations are appropriate, implement the portions of the report he / she approves, and develop a monitoring plan to evaluate the effectiveness of the recommendations and help prevent any recurrence. Any disciplinary action shall be carried out in accordance with board policy, law, and when applicable, the negotiated agreement. c) Prior to implementing the recommendations, the Superintendent (or Board President if the Superintendent is the subject of the complaint) shall issue his / her decisions in writing to the complainant and accused. These decisions shall be binding, however, nothing shall prevent the parties from seeking redress through state and / or federal law. d) The entire complaint filing, investigation, and reporting process should be completed within thirty (30) calendar days or as soon as practical not to exceed sixty (60) calendar days. Alcohol, Tobacco, and Other Drugs Policy State Law prohibits smoking and / or the use of tobacco products on school property. This includes all school-owned or school- leased buildings, grounds, and vehicles. Everyone shares in the responsibility of adhering to and enforcing this policy. Any individual who observes a violation of this policy on school property may report it to the administration. Further note that smoking, use, or possession of tobacco products is prohibited on school property and at all school functions. The school principal is responsible for administering disciplinary consequences. These consequences may include suspension and / or recommendation of expulsion from school. The superintendent is responsible for developing regulation for the enforcement and implementation of this policy including educational and informational programs to assist staff, students, and the public to understand, accept, and cooperate with these rules. Individuals who are observed smoking or using tobacco products on school district property or at school functions shall be asked to cease the use of all tobacco products. If the individual fails to comply with the request, the individual will be asked to leave school property or the school function. Failure to comply with this directive may result in law enforcement being contacted and charges made against the individual. The individual may also be banned by the superintendent from entering school district property or events for a specified period of time. Staff or students observed violating this policy may be subject to additional disciplinary actions. The consequences for student violation are outlined in the student handbook and the consequences for staff violations are outlined in their handbook as well. Student Medications From time to time, it may be necessary for a student to take medications while in school. To better ensure the safety of all students, we ask that these medications be brought to the Office for safe keeping and dispensing. We realize that high school students are generally responsible enough to administer their own medication at the prescribed times, but we feel it is best that medications - prescription or otherwise, are maintained under the supervision of an adult. Any medication that needs to be administered at school will need the following items: Y The medication must be accompanied by a signed request / consent from the parent / guardian for school personnel to administer the medication. Y The following information must be included with the request / Consent: the student's name, amount of dosage, time of administration, name and strength of medication and method of administering (i.e. - orally, eye drops, ear drops, nebulizer, etc.) Y Possible side effects of the medication, generally the pharmacist will provide you with these. Y Treatment in case of a reaction to the medication including any medications or directions for a severe reaction. Y AII labeled medications will be maintained in a secure location to protect the safety of the student, the medication, and other students. Y/It is suggested that no more than a one month supply of the medication be kept at the school at any time and it will be parent / guardian responsibility to maintain an up- to-date supply. Y Medications are to be picked up by the parent / guardian at the end of the school year or when the medication is no longer needed by the student or when the student is withdrawn from school. Any medications not picked up at the end of the school year will be disposed of according to the pharmacist's directions. YAny change or new medication must be accompanied by a separate signed request / consent form. Y/Even though the individual is capable of independently administering said medication, the medication will need to be maintained in the secure location. However, there maybe exceptions that will be documented in the student's records, as in the case of an inhaler that the student needs to carry with them. From time to time, your child may need an over-the-counter medication (aspirin, Tylenol, ibuprofen, Pepto-Bismol) for a headache or nausea, etc. You are encouraged to provide such medications for your child, but we will be requesting written permission of you during registration to provide this to your child when needed. If we do not have this written permission on file, we will need to contact you prior to your child receiving assistance. Title I The Drayton School District operates a targeted-assistance Title I program for students in grades K through 8th grade. This means that students needed to be identified as eligible for services. Our primary area of focus is reading with this program. Title I has been found to be even more successful in its efforts when parents get involved. During the year, parents will receive more information about the program and how we can help you help your child and how you can help. If you have questions regarding the program, Please contact Mrs. Lee at the school. The Title I program supplements the regular classroom curriculum and assists the teachers in identifying problem areas and approaches for the remediation of those problems. Title I is funded by a Federal grant. The program is operated according to Federal guidelines for the program. These guidelines change from year to year, as do the funding levels. The fundamental purpose of the Title I program is to assist children who have problems in the areas of reading and mathematics. We have chosen our focus area to be reading. If you feel that your child is in need of assistance, let your child's teacher know and we will make every effort to help. FERPA Notice The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires Drayton School District, with certain exceptions, to obtain your written consent prior to the disclosure of personally identifiable information from your child's educational records. However, Drayton School District may disclose appropriately designated "Directory Information" without the written consent, unless you have advised the District otherwise. The primary purpose of directory information is to allow Drayton School District to include this type of information from your child's education records in select school publications: Examples of these publications might be (the list is not intended to be all-inclusive): o a playbill list your child as a member of the cast; o the annual or yearbook; o honor roll or other recognition list; o graduation program; and o sports activity rosters or programs. Directory information, information that is generally not considered harmful or an invasion of privacy if released can also be disclosed to outside organizations without a parent's prior written consent. Be advised that two Federal laws require schools that receive funds from the Federal government to provide the following information to the military - name, address, and phone number, unless parents have notified the school district that they do not want their information disclosed without the parent's prior written consent. Other outside organizations may include, but are not limited to: companies that manufacture class rings, graduation announcements, and other school memorabilia; colleges, and universities. If you do not wish Drayton School District to disclose directory information without your prior written consent, you need to complete the Directory Information Denial Request Form prior to the first Friday in September each year. Drayton School District has designated the following information as directory information: student name; grade; telephone numberl date of birth / age; participation in activities; height and weight for athletic programs; and any awards or recognitions received. Sexual Offenders Definitions: For the purpose of this policy: A sexual offender is defined in NDCC 12.1 - 20 - 25 and / or is required to register under NDCC 12.1 - 32- 15. A parent sexual offender is an individual who meets this policy's definition of sexual offender and who has either parental or legal guardianship rights to a child attending the Drayton School District. A non-parent sexual offender is an individual who meets this policy's definition of sexual offender and who has neither parental nor legal guardianship rights to a child attending the Drayton School District. School property includes all land within the perimeter of the school site and all school buildings, structures, facilities, computer networks and systems, and school vehicles, whether owned or leased by the Drayton School District and the site of any school- sponsored activity. NON-PARENT SEXUAL OFFENDERS A non-parent sexual offender is prohibited from entering a Drayton District School except: Y When s/he is a qualified voter and is entering school property solely for the purpose of casting his / her vote. Y/To attend an open meeting as defined in NDCC 44 - 04. PARENT SEXUAL OFFENDERS Parent sexual offenders are prohibited from entering school property except for purposes outlined under Non-Parental Sexual Offenders above and with the Superintendent's prior written approval in the following instances: Y/To transport his / her child to and / or from school. The parent sexual offender is only permitted to transport his / her own child. Y/To attend a conference to discuss his / her student's progress, placement, or individual education plan (IEP). Y/Under no circumstances on a case- by-case basis, as determined by the Superintendent. Y A parental sexual offender who attempts to communicate electronically with a student other than his / her child while the student is on school property will be considered on Drayton School District property without permission and will be in violation of this policy. STUDENT SEXUAL OFFENDERS The Superintendent shall determine the appropriate educational placement for student sex offenders except those identified as having a disability. When determining educational placement, the Superintendent shall consider such factors as the safety and health of the student population. The Superintendent shall develop guidelines for managing each student sexual offender in District schools. If the Superintendent determines that, in the best interest of District schools, the student sexual offender should be placed in an alternative educational setting. The District shall pay for the costs associated with this placement. The IEP team shall determine the appropriate educational placement of a student sexual offender with a disability. The student with a disability is entitled to all the due process procedures available to a student with a disability under the Individuals with Disabilities Education Act. The IEP team shall develop procedures for managing each student sexua.I offender with a disability that attends a District school. If the IEP team determines that the student sexual offender should be placed in an alternative educational setting, the District shall pay for the costs associated with this placement. GENERAL PROVISIONS The Superintendent will inform the appropriate principal and other relevant District staff of the scope of the permission granted to each sexual offender. Sexual offenders who receive permission to enter school property must immediately report to the individual or location designated in the Superintendent's written permission statement. The building principal shall assign a chaperone to accompany the sexual offender while s/he is on district property. The only exceptions to these requirements are when the Superintendent grants permission to a parent sex offender to transport his / her child and when a student sex offender receives permission to attend a district school in which case the guidelines developed for this individual shall apply. The Superintendent shall establish a system for identifying sexual offenders and will inform known sexual offenders of this policy. Lack of notification does not excuse sexual offenders from abiding by the .. requirements and prohibitions in this policy. The Superintendent will contact law enforcement anytime a sexual offender violates this policy and will immediately revoke any privileges granted to the sexual offender under this policy. Non-Discrimination Policy The Drayton Public School District # 19 does not discriminate on the basis of race, color, national origin, sex, or handicap in its educational programs or activities or in its employment practices or policies. All K - 12 schools benefiting from e-rate must comply with CIPA, the Children's Internet Protection Act. Inquiries concerning Title VI of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, and Section 504 of the Rehabilitation Act of 1973 may be referred to the Superintendent of Drayton Public Schools; 108 South 5th Street; Drayton, ND 58225; (701) 454 - 3324 or to the U.S. Department of Education, Office for Civil Rights, Chicago Office, 500 W. Madison Street, Suite 1475, Chicago, IL 60661, Telephone: 312-730-1560, Fax: 312-730-1576, TDD:312-730-1609, e-mail: OCR.Chicago@ed.gov. Parental Complaint / Grievance Policy The same general process for filing a complaint under the Harassment policy shall be followed for general (non-harassment / hazing related) complaints. Please refer to that process when filing a complaint. Generally there will be two types - informal or formal. A formal complaint must be carried through to conclusion while an informal complaint may be terminated at any point during the process. Armed Forces Recruiting The Drayton School District affords the same courtesies to the armed services recruiting units as are afforded to other post- secondary entities. (i.e. - Exhibit space at career fairs, placement of brochures and materials in the counseling office and / or library, and opportunities to present their program to the students in school.) Federal law requires the release of names and addresses of students in grades 9 - 12 to the recruiting units upon request. Each year, we shall: Y Inform the parents / guardians of students under the age of 18 and students age 18 or older that the student's name, age, address, and telephone number will be released unless the parent / guardian of a minor student or the student, if 18 or older, returns a completed non-release form. This notice is our intent / attempt to inform. ,/" The Non-Release Form is available in the Office at the school. Y/Completed Non-Release Forms are due in the Office by September 15th of each